Hopes & Dreams
Conference 2026

Table Assignments: Family Connection makes the final determination of all table assignments in the best interest of the conference exhibitors.

Installation and Removal: Exhibits must be set up between 7:30 a.m. – 8:30 a.m. on the day of the conference. Exhibits must be dismantled by 4:30 p.m.

Sales: Family Connection will allow direct over-the-counter sales with prior approval. All sales tax and other financial and legal aspects are the responsibility of the Exhibitor. Please contact Amy Holbert, CEO for prior approval and authorization.

Photographs: Family Connection uses photography for publicity purposes and will be taking photographs in the exhibit area. These photographs may appear without compensation in publications, online or in other printed or electronic materials related to the role and function of the organization. Exhibitors agree to be included in these photographs. Requests for exclusion are to be directed to the photographer.

Security and Liability: Family Connection will not be responsible for any loss, damage, injury or theft that may occur to the Exhibitor’s employees, representatives or property from any cause whatsoever. Upon signing this agreement/contract, the Exhibitor expressly releases Family Connection and the R2i2 Conference Center from and agrees to indemnify same against any and all claims for loss, damage or injury. The Exhibitor assumes sole responsibility for any and all bodily and personal injury and damage to property that may be sustained in connection with the Conference. Any damage is the responsibility of the Exhibitor. In the event the Exhibitor is unable to attend, it is the responsibility of the Exhibitor to maintain proper insurance coverage for its property and liability.

Care of Building and Equipment: In the event that an Exhibitor is responsible for damage to the building complex where the conference is held or the exhibit table(s) or contents therein, the Exhibitor is liable to the owner of the damaged property.

Incidental Costs: Exhibitors agree that the cost of transporting and handling exhibit material/equipment, as well as the installation and removal of exhibits and other costs associated with the exhibit and its operation, are the sole responsibility of the Exhibitor and are not included in the exhibit table rental fee.

Exhibitors agree to pay the appropriate party(ies) — whether it be the host institution, outside contractors, or suppliers, etc. — for these services. All incidental costs shall be the responsibility of the Exhibitor.

Agreement to Conditions of Exhibitor Guidelines

and Regulations: The Exhibitor agrees to abide by the Exhibitor Guidelines and Regulations and by such additional conditions made by Family Connection from time to time for the efficient or safe operation of the Conference. In addition, Family Connection holds the right to close an exhibit and withdraw its acceptance of this application. There is no other agreement or warranty between the Exhibitor and Family Connection except as set forth in this document.

Matters Not Covered: Family Connection will rule on any matters pertaining to the Conference, whether expressly stated in these Guidelines and Regulations or not, and all such rulings will be binding upon both Family Connection and the Exhibitor.

Payment and Refund Policy: The Exhibitor shall pay the total fee by March 6, 2026. In the event that the conference and exhibits are cancelled, the lease of space will be terminated with each Exhibitor. In this instance, Family Connection will determine an equitable basis for the refund of such portion of the exhibit fees, after due consideration of expenditures and commitments.

Cancellations: Requests to cancel Exhibit Space Reservations with a refund must be received in writing by March 6, 2026 and will have a $25 administration fee deducted. Cancellations after March 6, 2026 will not be refunded.